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There is no credit line to underwrite and no credit-card statement to wait for.",{"type":51,"attrs":244,"content":246},{"textAlign":53,"key":245},"p-9",[247,249,256],{"text":248,"type":58},"The ",{"text":250,"type":58,"marks":251},"Financial Conduct Authority",[252,255],{"type":166,"attrs":253},{"href":254,"uuid":53,"anchor":53,"target":169,"linktype":35},"https://handbook.fca.org.uk/handbook/perg3a/perg3as3",{"type":143},{"text":257,"type":58}," describes electronic money, which is what a prepaid card balance is, as “a prepaid product.” Unlike credit provided through a credit card, “the customer pays for the spending power in advance.”",{"type":51,"attrs":259,"content":261},{"textAlign":53,"key":260},"p-10",[262],{"text":263,"type":58},"Expense cards come in two forms:",{"type":145,"content":265},[266,281],{"type":148,"content":267},[268],{"type":51,"attrs":269,"content":271},{"textAlign":53,"key":270},"p-11",[272,279],{"text":273,"type":58,"marks":274},"Physical cards",[275,278],{"type":166,"attrs":276},{"href":277,"uuid":53,"anchor":53,"target":169,"linktype":35},"https://www.spendesk.com/glossary/physical-cards/",{"type":143},{"text":280,"type":58}," cover purchases made in person, including travel and meals.",{"type":148,"content":282},[283],{"type":51,"attrs":284,"content":286},{"textAlign":53,"key":285},"p-12",[287,294],{"text":288,"type":58,"marks":289},"Virtual cards",[290,293],{"type":166,"attrs":291},{"href":292,"uuid":53,"anchor":53,"target":169,"linktype":35},"https://www.spendesk.com/product/cards/virtual-cards/",{"type":143},{"text":295,"type":58}," handle online purchases and subscriptions. 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",{"text":374,"type":58,"marks":375},"Conferma",[376,379],{"type":166,"attrs":377},{"href":378,"uuid":53,"anchor":53,"target":169,"linktype":35},"https://www.conferma.com/wp-content/uploads/2026/01/7650-invisible-bank-2025-12.pdf",{"type":143},{"text":381,"type":58}," surveyed 1,000 UK adults in employment in June 2025 and found the average wait to be reimbursed was 2.5 weeks.",{"type":51,"attrs":383,"content":384},{"textAlign":53,"key":202},[385,387,394],{"text":386,"type":58},"For a new hire or a junior team member, that means a fortnight or more of carrying the company's costs on a personal card. 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It also gives finance ",{"text":472,"type":58,"marks":473},"control over spending",[474,477],{"type":166,"attrs":475},{"href":476,"uuid":53,"anchor":53,"target":169,"linktype":35},"https://www.spendesk.com/en-eu/product/spend-control",{"type":143},{"text":479,"type":58}," before the money leaves the account.",{"type":51,"attrs":481,"content":483},{"textAlign":53,"key":482},"p-16",[484,486,493],{"text":485,"type":58},"The shift is from reviewing spend to preventing it. Kevin Permenter, Senior Research Director at ",{"text":487,"type":58,"marks":488},"IDC",[489,492],{"type":166,"attrs":490},{"href":491,"uuid":53,"anchor":53,"target":169,"linktype":35},"https://my.idc.com/getdoc.jsp?containerId=US54440226",{"type":143},{"text":494,"type":58},", put it this way in March 2026:",{"type":496,"content":497},"blockquote",[498],{"type":51,"attrs":499,"content":501},{"textAlign":53,"key":500},"p-17",[502],{"text":503,"type":58,"marks":504},"“Expense reports document spending after it happens. 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In an April 2025 ",{"text":650,"type":58,"marks":651},"OFX survey",[652,655],{"type":166,"attrs":653},{"href":654,"uuid":53,"anchor":53,"target":169,"linktype":35},"https://www.ofx.com/wp-content/uploads/2025/10/213_UK_SMB_Report-Final.pdf",{"type":143},{"text":657,"type":58}," of 150 UK SME finance leaders at companies with 51 to 200 employees, 39% named “lack of real-time visibility into expenses” as a current challenge.",{"type":51,"attrs":659,"content":661},{"textAlign":53,"key":660},"p-29",[662],{"text":663,"type":58},"That is the CFO who cannot answer “where is our money going right now?” without commissioning a report that takes days to assemble.",{"type":51,"attrs":665,"content":667},{"textAlign":53,"key":666},"p-30",[668],{"text":669,"type":58},"Seeing spend as it happens is also a fraud control because finance sees an unusual transaction in the week the cardholder makes it, rather than in a statement weeks later.",{"type":51,"attrs":671,"content":673},{"textAlign":53,"key":672},"p-31",[674,676,683],{"text":675,"type":58},"Once card data flows into a ",{"text":677,"type":58,"marks":678},"spend management tool",[679,682],{"type":166,"attrs":680},{"href":681,"uuid":53,"anchor":53,"target":169,"linktype":35},"https://www.spendesk.com/blog/spend-management-software/",{"type":143},{"text":684,"type":58}," alongside invoices and claims, budget-versus-actual becomes a live figure rather than a month-end reconstruction.",{"type":51,"attrs":686,"content":688},{"textAlign":53,"key":687},"p-32",[689],{"type":400,"attrs":690},{"id":53,"alt":691,"src":692,"title":53,"source":53,"copyright":53,"meta_data":693},"pay-expense-cards-cafe","https://get.spendesk.com/hubfs/pay-expense-cards-cafe.jpeg",{},{"type":135,"attrs":695,"content":696},{"level":137,"textAlign":53},[697],{"text":698,"type":58,"marks":699},"Are corporate expense cards the best cards for business expenses?",[700],{"type":143},{"type":51,"attrs":702,"content":704},{"textAlign":53,"key":703},"p-33",[705],{"text":706,"type":58},"Prepaid expense cards suit teams prioritising control and lower administration, while credit cards retain advantages in payment float and rebates.",{"type":51,"attrs":708,"content":710},{"textAlign":53,"key":709},"p-34",[711],{"text":712,"type":58},"Many finance teams therefore use both funding models for different types of spend.",{"type":135,"attrs":714,"content":715},{"level":352,"textAlign":53},[716],{"text":717,"type":58,"marks":718},"Status quo: the company credit card",[719],{"type":143},{"type":51,"attrs":721,"content":723},{"textAlign":53,"key":722},"p-35",[724,726,733],{"text":725,"type":58},"A traditional ",{"text":727,"type":58,"marks":728},"company credit card",[729,732],{"type":166,"attrs":730},{"href":731,"uuid":53,"anchor":53,"target":169,"linktype":35},"https://www.spendesk.com/blog/company-credit-card/",{"type":143},{"text":734,"type":58}," runs on a credit line the issuer underwrites for the business.",{"type":51,"attrs":736,"content":738},{"textAlign":53,"key":737},"p-36",[739,741,748],{"text":740,"type":58},"Where the agreement falls within regulated credit rules, the ",{"text":742,"type":58,"marks":743},"FCA Handbook",[744,747],{"type":166,"attrs":745},{"href":746,"uuid":53,"anchor":53,"target":169,"linktype":35},"https://handbook.fca.org.uk/handbook/conc5/conc5s6",{"type":143},{"text":749,"type":58}," requires the issuer to make “a reasonable assessment of the creditworthiness of a customer.”",{"type":51,"attrs":751,"content":753},{"textAlign":53,"key":752},"p-37",[754],{"text":755,"type":58},"The issuer must do so before entering into a regulated credit agreement or significantly increasing the credit provided. Whether a given commercial card agreement falls within those rules depends on the product and the parties, so check the terms rather than assuming.",{"type":51,"attrs":757,"content":759},{"textAlign":53,"key":758},"p-38",[760,762,769],{"text":761,"type":58},"Control on a credit card often starts at the programme level. ",{"text":763,"type":58,"marks":764},"Santander",[765,768],{"type":166,"attrs":766},{"href":767,"uuid":53,"anchor":53,"target":169,"linktype":35},"https://www.santander.co.uk/business/credit-cards/business-cashback-credit-card/",{"type":143},{"text":770,"type":58}," tells UK business account holders that:",{"type":496,"content":772},[773],{"type":51,"attrs":774,"content":776},{"textAlign":53,"key":775},"p-39",[777],{"text":778,"type":58,"marks":779},"“You'll be able to control the amount any additional cardholders spend by setting monthly spending limits.”",[780],{"type":506},{"type":51,"attrs":782,"content":784},{"textAlign":53,"key":783},"p-40",[785],{"text":786,"type":58},"Santander also notes that for a limited company, “we may ask you to give a personal guarantee.”",{"type":51,"attrs":788,"content":790},{"textAlign":53,"key":789},"p-41",[791],{"text":792,"type":58},"Traditional programmes may still rely on monthly statements, requiring finance to connect each transaction with its receipt and approver afterwards.",{"type":51,"attrs":794,"content":796},{"textAlign":53,"key":795},"p-42",[797],{"text":798,"type":58},"Modern credit-card integrations can add real-time controls without replacing the underlying credit line. They can also capture receipts and transaction data.",{"type":51,"attrs":800,"content":802},{"textAlign":53,"key":801},"p-43",[803,805,812],{"text":804,"type":58},"While ",{"text":806,"type":58,"marks":807},"purchasing cards",[808,811],{"type":166,"attrs":809},{"href":810,"uuid":53,"anchor":53,"target":169,"linktype":35},"https://www.spendesk.com/purchasing-cards/",{"type":143},{"text":813,"type":58}," address part of this for supplier spend, some employee expenses still flow through shared cards or personal reimbursement.",{"type":51,"attrs":815,"content":817},{"textAlign":53,"key":816},"p-44",[818],{"text":819,"type":58},"That reconstruction is where the hours go, and the credit card's advantages are financial rather than operational when the programme lacks a connected spend platform.",{"type":51,"attrs":821,"content":823},{"textAlign":53,"key":822},"p-45",[824,831],{"text":825,"type":58,"marks":826},"CFO.com",[827,830],{"type":166,"attrs":828},{"href":829,"uuid":53,"anchor":53,"target":169,"linktype":35},"https://www.cfo.com/news/working-capital-cash-accounts-payable-supplier-payments-credit-cards-invoices/694730/",{"type":143},{"text":832,"type":58}," noted in September 2023 that paying by card “extends the payment terms” by another 20 to 30 days after the bill arrives. It also reported that rebates “average 1% of spend, but could be higher or lower.”",{"type":51,"attrs":834,"content":836},{"textAlign":53,"key":835},"p-46",[837],{"text":838,"type":58},"For a business paying large supplier invoices by card, that payment float and rebate are worth keeping.",{"type":135,"attrs":840,"content":841},{"level":352,"textAlign":53},[842],{"text":843,"type":58,"marks":844},"The modern option: expense cards",[845],{"type":143},{"type":51,"attrs":847,"content":849},{"textAlign":53,"key":848},"p-47",[850,852,859],{"text":851,"type":58},"Prepaid ",{"text":853,"type":58,"marks":854},"expense cards",[855,858],{"type":166,"attrs":856},{"href":857,"uuid":53,"anchor":53,"target":169,"linktype":35},"https://www.spendesk.com/blog/prepaid-employee-expense-cards/",{"type":143},{"text":860,"type":58}," apply the rule at authorisation, while a connected platform can create the record in the same second.",{"type":51,"attrs":862,"content":864},{"textAlign":53,"key":863},"p-48",[865],{"text":866,"type":58},"That reverses the traditional credit-card statement cycle, although modern credit-card integrations increasingly provide similar operational controls.",{"type":51,"attrs":868,"content":870},{"textAlign":53,"key":869},"p-49",[871],{"text":872,"type":58},"Here is how the two funding models differ on the dimensions that change finance's workload.",{"type":135,"attrs":874,"content":875},{"level":352,"textAlign":53},[876],{"text":877,"type":58,"marks":878},"Corporate expense card vs company credit card: 2026 comparison",[879],{"type":143},{"type":881,"content":882},"table",[883,920,952,983,1014,1045,1076,1107,1138],{"type":884,"content":885},"tableRow",[886,898,909],{"type":887,"attrs":888,"content":889},"tableHeader",{"colspan":305,"rowspan":305,"colwidth":53},[890],{"type":51,"attrs":891,"content":893},{"textAlign":53,"key":892},"p-50",[894],{"text":895,"type":58,"marks":896},"Dimension",[897],{"type":143},{"type":887,"attrs":899,"content":900},{"colspan":305,"rowspan":305,"colwidth":53},[901],{"type":51,"attrs":902,"content":904},{"textAlign":53,"key":903},"p-51",[905],{"text":906,"type":58,"marks":907},"Company credit card",[908],{"type":143},{"type":887,"attrs":910,"content":911},{"colspan":305,"rowspan":305,"colwidth":53},[912],{"type":51,"attrs":913,"content":915},{"textAlign":53,"key":914},"p-52",[916],{"text":917,"type":58,"marks":918},"Corporate expense card, prepaid",[919],{"type":143},{"type":884,"content":921},[922,934,943],{"type":923,"attrs":924,"content":925},"tableCell",{"colspan":305,"rowspan":305,"colwidth":53,"backgroundColor":53},[926],{"type":51,"attrs":927,"content":929},{"textAlign":53,"key":928},"p-53",[930],{"text":931,"type":58,"marks":932},"Funding",[933],{"type":143},{"type":923,"attrs":935,"content":936},{"colspan":305,"rowspan":305,"colwidth":53,"backgroundColor":53},[937],{"type":51,"attrs":938,"content":940},{"textAlign":53,"key":939},"p-54",[941],{"text":942,"type":58},"The issuer underwrites a credit line for the business.",{"type":923,"attrs":944,"content":945},{"colspan":305,"rowspan":305,"colwidth":53,"backgroundColor":53},[946],{"type":51,"attrs":947,"content":949},{"textAlign":53,"key":948},"p-55",[950],{"text":951,"type":58},"Finance loads funds in advance; the issuer extends no credit.",{"type":884,"content":953},[954,965,974],{"type":923,"attrs":955,"content":956},{"colspan":305,"rowspan":305,"colwidth":53,"backgroundColor":53},[957],{"type":51,"attrs":958,"content":960},{"textAlign":53,"key":959},"p-56",[961],{"text":962,"type":58,"marks":963},"Setting limits",[964],{"type":143},{"type":923,"attrs":966,"content":967},{"colspan":305,"rowspan":305,"colwidth":53,"backgroundColor":53},[968],{"type":51,"attrs":969,"content":971},{"textAlign":53,"key":970},"p-57",[972],{"text":973,"type":58},"The issuer sets the programme limit; the company can set monthly sub-limits per cardholder.",{"type":923,"attrs":975,"content":976},{"colspan":305,"rowspan":305,"colwidth":53,"backgroundColor":53},[977],{"type":51,"attrs":978,"content":980},{"textAlign":53,"key":979},"p-58",[981],{"text":982,"type":58},"Finance sets per-card, per-transaction, daily, or monthly caps. The provider can apply changes immediately.",{"type":884,"content":984},[985,996,1005],{"type":923,"attrs":986,"content":987},{"colspan":305,"rowspan":305,"colwidth":53,"backgroundColor":53},[988],{"type":51,"attrs":989,"content":991},{"textAlign":53,"key":990},"p-59",[992],{"text":993,"type":58,"marks":994},"Enforcing policy",[995],{"type":143},{"type":923,"attrs":997,"content":998},{"colspan":305,"rowspan":305,"colwidth":53,"backgroundColor":53},[999],{"type":51,"attrs":1000,"content":1002},{"textAlign":53,"key":1001},"p-60",[1003],{"text":1004,"type":58},"Traditional programmes review policy after spend; modern integrations can add proactive controls.",{"type":923,"attrs":1006,"content":1007},{"colspan":305,"rowspan":305,"colwidth":53,"backgroundColor":53},[1008],{"type":51,"attrs":1009,"content":1011},{"textAlign":53,"key":1010},"p-61",[1012],{"text":1013,"type":58},"The issuer declines a transaction at authorisation if it exceeds the limit or balance.",{"type":884,"content":1015},[1016,1027,1036],{"type":923,"attrs":1017,"content":1018},{"colspan":305,"rowspan":305,"colwidth":53,"backgroundColor":53},[1019],{"type":51,"attrs":1020,"content":1022},{"textAlign":53,"key":1021},"p-62",[1023],{"text":1024,"type":58,"marks":1025},"Visibility",[1026],{"type":143},{"type":923,"attrs":1028,"content":1029},{"colspan":305,"rowspan":305,"colwidth":53,"backgroundColor":53},[1030],{"type":51,"attrs":1031,"content":1033},{"textAlign":53,"key":1032},"p-63",[1034],{"text":1035,"type":58},"Traditional programmes may rely on statement-cycle reconciliation; modern integrations can provide real-time data.",{"type":923,"attrs":1037,"content":1038},{"colspan":305,"rowspan":305,"colwidth":53,"backgroundColor":53},[1039],{"type":51,"attrs":1040,"content":1042},{"textAlign":53,"key":1041},"p-64",[1043],{"text":1044,"type":58},"A connected programme makes transaction data available as spend happens.",{"type":884,"content":1046},[1047,1058,1067],{"type":923,"attrs":1048,"content":1049},{"colspan":305,"rowspan":305,"colwidth":53,"backgroundColor":53},[1050],{"type":51,"attrs":1051,"content":1053},{"textAlign":53,"key":1052},"p-65",[1054],{"text":1055,"type":58,"marks":1056},"Eligibility",[1057],{"type":143},{"type":923,"attrs":1059,"content":1060},{"colspan":305,"rowspan":305,"colwidth":53,"backgroundColor":53},[1061],{"type":51,"attrs":1062,"content":1064},{"textAlign":53,"key":1063},"p-66",[1065],{"text":1066,"type":58},"The issuer assesses creditworthiness and may request a personal guarantee.",{"type":923,"attrs":1068,"content":1069},{"colspan":305,"rowspan":305,"colwidth":53,"backgroundColor":53},[1070],{"type":51,"attrs":1071,"content":1073},{"textAlign":53,"key":1072},"p-67",[1074],{"text":1075,"type":58},"The issuer does not underwrite credit for the business or cardholder.",{"type":884,"content":1077},[1078,1089,1098],{"type":923,"attrs":1079,"content":1080},{"colspan":305,"rowspan":305,"colwidth":53,"backgroundColor":53},[1081],{"type":51,"attrs":1082,"content":1084},{"textAlign":53,"key":1083},"p-68",[1085],{"text":1086,"type":58,"marks":1087},"Working capital",[1088],{"type":143},{"type":923,"attrs":1090,"content":1091},{"colspan":305,"rowspan":305,"colwidth":53,"backgroundColor":53},[1092],{"type":51,"attrs":1093,"content":1095},{"textAlign":53,"key":1094},"p-69",[1096],{"text":1097,"type":58},"Payment float, with interest if the business does not clear the balance.",{"type":923,"attrs":1099,"content":1100},{"colspan":305,"rowspan":305,"colwidth":53,"backgroundColor":53},[1101],{"type":51,"attrs":1102,"content":1104},{"textAlign":53,"key":1103},"p-70",[1105],{"text":1106,"type":58},"Finance ties up funds in advance; there is no float.",{"type":884,"content":1108},[1109,1120,1129],{"type":923,"attrs":1110,"content":1111},{"colspan":305,"rowspan":305,"colwidth":53,"backgroundColor":53},[1112],{"type":51,"attrs":1113,"content":1115},{"textAlign":53,"key":1114},"p-71",[1116],{"text":1117,"type":58,"marks":1118},"Rewards",[1119],{"type":143},{"type":923,"attrs":1121,"content":1122},{"colspan":305,"rowspan":305,"colwidth":53,"backgroundColor":53},[1123],{"type":51,"attrs":1124,"content":1126},{"textAlign":53,"key":1125},"p-72",[1127],{"text":1128,"type":58},"Rebates are common; the level depends on the programme.",{"type":923,"attrs":1130,"content":1131},{"colspan":305,"rowspan":305,"colwidth":53,"backgroundColor":53},[1132],{"type":51,"attrs":1133,"content":1135},{"textAlign":53,"key":1134},"p-73",[1136],{"text":1137,"type":58},"Rewards vary by programme.",{"type":884,"content":1139},[1140,1151,1160],{"type":923,"attrs":1141,"content":1142},{"colspan":305,"rowspan":305,"colwidth":53,"backgroundColor":53},[1143],{"type":51,"attrs":1144,"content":1146},{"textAlign":53,"key":1145},"p-74",[1147],{"text":1148,"type":58,"marks":1149},"Exposure when an employee or third party misuses a card",[1150],{"type":143},{"type":923,"attrs":1152,"content":1153},{"colspan":305,"rowspan":305,"colwidth":53,"backgroundColor":53},[1154],{"type":51,"attrs":1155,"content":1157},{"textAlign":53,"key":1156},"p-75",[1158],{"text":1159,"type":58},"Depends on the liability model in the signed agreement.",{"type":923,"attrs":1161,"content":1162},{"colspan":305,"rowspan":305,"colwidth":53,"backgroundColor":53},[1163],{"type":51,"attrs":1164,"content":1166},{"textAlign":53,"key":1165},"p-76",[1167],{"text":1168,"type":58},"Exposure is capped by the loaded balance, with no credit line to exceed. Total exposure for unauthorised transactions, chargebacks, and offline transactions remains subject to the signed agreement.",{"type":51,"attrs":1170,"content":1172},{"textAlign":53,"key":1171},"p-77",[1173],{"text":1174,"type":58},"For a scaling European finance team, the trade-off is control and data on one side, and float and rebates on the other.",{"type":51,"attrs":1176,"content":1178},{"textAlign":53,"key":1177},"p-78",[1179],{"text":1180,"type":58},"Finance must fund prepaid cards before employees use them, which ties up working capital a credit line would leave free.",{"type":51,"attrs":1182,"content":1184},{"textAlign":53,"key":1183},"p-79",[1185],{"text":1186,"type":58},"A business paying six-figure supplier invoices by card may therefore want to keep a credit facility for that and use expense cards for everyday employee spend.",{"type":51,"attrs":1188,"content":1190},{"textAlign":53,"key":1189},"p-80",[1191],{"text":1192,"type":58},"A rebate does not attach a receipt at the till or decline an out-of-policy purchase, but a connected credit-card platform may provide those controls too.",{"type":51,"attrs":1194,"content":1196},{"textAlign":53,"key":1195},"p-81",[1197,1199,1206],{"text":1198,"type":58},"Online, virtual cards are the natural fit for subscriptions and one-off purchases. It is worth asking a provider how it handles authentication now that ",{"text":1200,"type":58,"marks":1201},"new 3DS security",[1202,1205],{"type":166,"attrs":1203},{"href":1204,"uuid":53,"anchor":53,"target":169,"linktype":35},"https://www.spendesk.com/blog/3d-s-psd2-company-credit-card/",{"type":143},{"text":1207,"type":58}," checks are common on card payments made online.",{"type":51,"attrs":1209,"content":1211},{"textAlign":53,"key":1210},"p-82",[1212],{"text":1213,"type":58},"Spendesk is an all-in-one spend management platform consolidating company cards, expense management, accounts payable, procurement, and budgeting.",{"type":51,"attrs":1215,"content":1217},{"textAlign":53,"key":1216},"p-83",[1218],{"text":1219,"type":58},"This lets the card transaction and its supporting accounting record live together rather than in separate systems. You can issue a virtual card for a single subscription, cap it, and see the renewal alongside its receipt in the same view.",{"type":51,"attrs":1221,"content":1223},{"textAlign":53,"key":1222},"p-84",[1224],{"text":1225,"type":58},"Spendesk issues prepaid or debit-based cards, and paid plans include unlimited issuance.",{"type":135,"attrs":1227,"content":1228},{"level":352,"textAlign":53},[1229],{"text":1230,"type":58,"marks":1231},"Delegate spending and review exceptions",[1232],{"type":143},{"type":51,"attrs":1234,"content":1236},{"textAlign":53,"key":1235},"p-85",[1237],{"text":1238,"type":58},"Giving each employee a corporate expense card with its own limit turns your finance team from a checkpoint into a reviewer of exceptions. People who need to spend can spend within rules they can see on the card. You stop approving coffee and start approving the purchases that need judgement.",{"type":51,"attrs":1240,"content":1242},{"textAlign":53,"key":1241},"p-86",[1243,1245,1252],{"text":1244,"type":58},"The rationale behind giving ",{"text":1246,"type":58,"marks":1247},"every employee here at Spendesk their own company card",[1248,1251],{"type":166,"attrs":1249},{"href":1250,"uuid":53,"anchor":53,"target":169,"linktype":35},"https://www.spendesk.com/blog/spendesk-employees-company-card/",{"type":143},{"text":1253,"type":58}," applies to most growing teams. The person closest to the purchase is best placed to make it and document it, provided finance sets the guardrails in advance.",{"type":51,"attrs":1255,"content":1257},{"textAlign":53,"key":1256},"p-87",[1258],{"text":1259,"type":58},"For the UK employees who still pay first and claim later, the card changes who carries the financial risk. For finance, it changes when the information arrives, from weeks after the purchase to the second it happens.",{"type":51,"attrs":1261,"content":1263},{"textAlign":53,"key":1262},"p-88",[1264],{"text":1265,"type":58},"Use these questions to size the change for your own team:",{"type":145,"content":1267},[1268,1276,1284],{"type":148,"content":1269},[1270],{"type":51,"attrs":1271,"content":1273},{"textAlign":53,"key":1272},"p-89",[1274],{"text":1275,"type":58},"How many employees currently pay for work costs personally, and how long do they wait to be repaid?",{"type":148,"content":1277},[1278],{"type":51,"attrs":1279,"content":1281},{"textAlign":53,"key":1280},"p-90",[1282],{"text":1283,"type":58},"How many finance hours go into chasing receipts and reconciling statements?",{"type":148,"content":1285},[1286],{"type":51,"attrs":1287,"content":1289},{"textAlign":53,"key":1288},"p-91",[1290],{"text":1291,"type":58},"How often does the team find out-of-policy purchases after payment?",{"type":51,"attrs":1293,"content":1295},{"textAlign":53,"key":1294},"p-92",[1296,1298,1305],{"text":1297,"type":58},"If uncontrolled card activity or reimbursement drag is the answer to either question, see how Spendesk's ",{"text":1299,"type":58,"marks":1300},"smart company cards",[1301,1304],{"type":166,"attrs":1302},{"href":1303,"uuid":53,"anchor":53,"target":169,"linktype":35},"https://www.spendesk.com/platform/smart-company-cards/",{"type":143},{"text":1306,"type":58}," apply limits and approval rules before a transaction, giving employees a clear way to spend while finance retains control.",{"type":51,"attrs":1308,"content":1310},{"textAlign":53,"key":1309},"p-93",[1311,1318],{"text":1312,"type":58,"marks":1313},"Get a free tour",[1314,1317],{"type":166,"attrs":1315},{"href":1316,"uuid":53,"anchor":53,"target":169,"linktype":35},"https://www.spendesk.com/platform-tour/",{"type":143},{"text":1319,"type":58}," to see the full workflow, from issuing a card to exporting the coded transaction.",{"type":135,"attrs":1321,"content":1322},{"level":137,"textAlign":53},[1323],{"text":1324,"type":58,"marks":1325},"Move purchase funding out of employees' pockets",[1326],{"type":143},{"type":51,"attrs":1328,"content":1330},{"textAlign":53,"key":1329},"p-94",[1331],{"text":1332,"type":58},"The practical goal is to stop routine work purchases from becoming personal loans from employees to the company, while giving finance the record early enough to act on it. A prepaid expense-card programme fits that goal when control and timely data matter more than payment float.",{"type":51,"attrs":1334,"content":1336},{"textAlign":53,"key":1335},"p-95",[1337],{"text":1338,"type":58},"Where working capital or rebates matter more, a connected credit-card programme may remain the better fit. Either way, the record should reach finance when the purchase happens, not weeks after the employee has funded it.",{"type":135,"attrs":1340,"content":1341},{"level":137,"textAlign":53},[1342],{"text":1343,"type":58,"marks":1344},"Frequently asked questions about corporate expense cards",[1345],{"type":143},{"type":51,"attrs":1347,"content":1349},{"textAlign":53,"key":1348},"p-96",[1350],{"text":1351,"type":58},"These answers cover liability, fund protection, residual reimbursement claims, and virtual-card use.",{"type":135,"attrs":1353,"content":1354},{"level":352,"textAlign":53},[1355],{"text":1356,"type":58,"marks":1357},"Who is liable if an employee misuses a corporate expense card?",[1358],{"type":143},{"type":51,"attrs":1360,"content":1362},{"textAlign":53,"key":1361},"p-97",[1363],{"text":1364,"type":58},"A prepaid card carries no credit line, so unlike a card with a five-figure credit limit it cannot go into a negative balance, creating a meaningfully different risk profile. That said, a company's total exposure for unauthorised transactions, offline transactions, and chargebacks still depends on the specific terms of the signed agreement.",{"type":51,"attrs":1366,"content":1368},{"textAlign":53,"key":1367},"p-98",[1369,1371,1378],{"text":1370,"type":58},"Whether statutory protections and liability caps apply to your organisation will depend on your entity type and the wording of your contract. Confirm the position for your specific entity and agreement with your provider and against the current ",{"text":1372,"type":58,"marks":1373},"FCA approach document",[1374,1377],{"type":166,"attrs":1375},{"href":1376,"uuid":53,"anchor":53,"target":169,"linktype":35},"https://www.fca.org.uk/publication/finalised-guidance/payment-services-electronic-money-approach-march-2026.pdf",{"type":143},{"text":1379,"type":58}," for your entity type.",{"type":135,"attrs":1381,"content":1382},{"level":352,"textAlign":53},[1383],{"text":1384,"type":58,"marks":1385},"Are the funds on a prepaid corporate expense card protected if the provider fails?",[1386],{"type":143},{"type":51,"attrs":1388,"content":1390},{"textAlign":53,"key":1389},"p-99",[1391,1393,1400],{"text":1392,"type":58},"Prepaid card balances are electronic money, and the ",{"text":1394,"type":58,"marks":1395},"FCA",[1396,1399],{"type":166,"attrs":1397},{"href":1398,"uuid":53,"anchor":53,"target":169,"linktype":35},"https://www.fca.org.uk/news/press-releases/payment-safeguarding-rules-changes",{"type":143},{"text":1401,"type":58}," is clear that:",{"type":496,"content":1403},[1404],{"type":51,"attrs":1405,"content":1407},{"textAlign":53,"key":1406},"p-100",[1408],{"text":1409,"type":58,"marks":1410},"“Funds held by payment and e-money firms are not directly protected by the Financial Services Compensation Scheme (FSCS).”",[1411],{"type":506},{"type":51,"attrs":1413,"content":1415},{"textAlign":53,"key":1414},"p-101",[1416],{"text":1417,"type":58},"Instead, firms must safeguard those funds, which is a distinct and separate arrangement from FSCS protection. Whether and how any protection applies in practice depends on the issuer, its legal entity, and how it holds the funds.",{"type":51,"attrs":1419,"content":1421},{"textAlign":53,"key":1420},"p-102",[1422],{"text":1423,"type":58},"The FCA's supplementary safeguarding rules came into force in 2026, and this is a time-sensitive position subject to change. Readers should verify the current position against up-to-date FCA guidance rather than treating any stated commencement date as settled. Before relying on any protection claim, check the provider's legal entity and permissions on the FCA Financial Services Register, or the equivalent national register for an EEA issuer.",{"type":135,"attrs":1425,"content":1426},{"level":352,"textAlign":53},[1427],{"text":1428,"type":58,"marks":1429},"Can corporate expense cards replace reimbursements entirely?",[1430],{"type":143},{"type":51,"attrs":1432,"content":1434},{"textAlign":53,"key":1433},"p-103",[1435],{"text":1436,"type":58},"Not entirely. Employees claim mileage and per diem allowances because they receive the payment rather than a merchant. A card-first company still needs a claims workflow for those categories. The difference is that the workflow handles a small residue rather than every purchase.",{"type":135,"attrs":1438,"content":1439},{"level":352,"textAlign":53},[1440],{"text":1441,"type":58,"marks":1442},"Do corporate expense cards work for software subscriptions and online purchases?",[1443],{"type":143},{"type":51,"attrs":1445,"content":1447},{"textAlign":53,"key":1446},"p-104",[1448],{"text":1449,"type":58},"Yes, through virtual cards. A subscription virtual card tied to one supplier keeps the renewal visible in the spend data, while card controls let finance manage future charges subject to the provider's terms and payment rules.",{"type":51,"attrs":1451,"content":1453},{"textAlign":53,"key":1452},"p-105",[1454],{"text":1455,"type":58},"A single-use virtual card expires after one payment, which limits exposure if the card details leak. Whether Strong Customer Authentication applies to a given payment depends on the issuer, merchant, transaction type, and jurisdiction. Confirm with the provider how authentication is handled for its virtual cards.",{"name":1457,"created_at":1458,"published_at":79,"updated_at":1459,"id":1460,"uuid":1461,"content":1462,"slug":1469,"full_slug":1470,"sort_by_date":53,"position":1471,"tag_list":1472,"is_startpage":27,"parent_id":1473,"meta_data":53,"group_id":1474,"first_published_at":1475,"release_id":53,"lang":66,"path":53,"alternates":1476,"default_full_slug":1470,"translated_slugs":1477,"_stopResolving":39},"Article","2022-08-16T21:22:30.004Z","2026-03-12T10:47:19.141Z",176457684,"8247dae6-c25f-40a0-a55e-abc94cf94989",{"_uid":1463,"icon":1464,"name":1457,"component":1468},"407a665a-29cb-4d52-87ff-12de3e192c58",{"id":1465,"alt":1466,"name":25,"focus":25,"title":25,"filename":1467,"copyright":25,"fieldtype":31,"is_external_url":27},5859474,"edit-img","https://a.storyblok.com/f/146026/x/fd72101ce9/edit.svg","category","article","blog/category/article",0,[],176456151,"124984e3-bd16-480f-bdda-d9b6ec869fc7","2022-11-02T15:25:23.777Z",[],[1478,1479,1480],{"path":1470,"name":53,"lang":70,"published":53},{"path":1470,"name":53,"lang":72,"published":53},{"path":1470,"name":53,"lang":74,"published":53},[66],[1483],{"_uid":1484,"asset":1485,"shadow":27,"caption":25,"overlay":1487,"component":400},"dfa5e178-02ca-4a84-acf8-c18111ed2ea8",{"alt":25,"name":25,"focus":25,"title":25,"filename":1486,"copyright":25,"fieldtype":31,"is_external_url":27},"https://a.storyblok.com/f/146026/2381x1340/bc8d15a362/corporate-expense-cards.png",[],[],"2026-09-21 00:00","8",[],"A corporate expense card gives employees a preset limit and finance real-time visibility. See how it differs from a company credit card.\n",[],[1495],{"_uid":1496,"items":1497,"heading":1544,"reverse":27,"component":1562,"sectionSettings":1563},"13c74896-491d-47c0-b89c-6c586e02a37f",[1498,1508,1517,1526,1535],{"_uid":1499,"title":1500,"component":1501,"description":1502},"cf0b9bca-1960-49f0-9fc2-d28dd94b4cfc","What are corporate expense cards and how do they work?","faqItem",{"type":48,"content":1503},[1504],{"type":51,"content":1505},[1506],{"text":1507,"type":58},"Spendesk corporate expense cards are virtual and physical prepaid cards designed to centralize and control company spending. They provide per-card budgets, real-time spend tracking, automated receipt capture, and customizable approval workflows, enabling finance teams to issue cards instantly for employees, projects, or vendors and reduce manual expense reports through Spendesk's reconciliation features.",{"_uid":1509,"title":1510,"component":1501,"description":1511},"d9c51f10-e621-48e8-a97b-085b90250e7e","How do Spendesk virtual cards work for online purchases?",{"type":48,"content":1512},[1513],{"type":51,"content":1514},[1515],{"text":1516,"type":58},"Spendesk virtual cards are single-use or subscription virtual card numbers issued instantly for online payments and vendor subscriptions. Each virtual card can have per-card budgets, expiration controls, and merchant restrictions, with transactions captured in real time and receipts attached automatically to accelerate reconciliation via Spendesk's automated bookkeeping and accounting integrations.",{"_uid":1518,"title":1519,"component":1501,"description":1520},"e7a7b001-e988-40c2-8bed-3f861472a5e8","Can Spendesk cards integrate with my accounting software?",{"type":48,"content":1521},[1522],{"type":51,"content":1523},[1524],{"text":1525,"type":58},"Spendesk integrates directly with accounting systems such as Xero, QuickBooks, NetSuite, and Sage to automate reconciliation. Transactions, matched receipts, and approval histories sync to general ledger accounts, reducing manual journal entries and enabling finance teams to close books faster using Spendesk's export mappings and automated coding features.",{"_uid":1527,"title":1528,"component":1501,"description":1529},"2a2ee9d7-0d3f-4d35-a898-1b09b3dfca3b","How do Spendesk cards help enforce budgets and approvals?",{"type":48,"content":1530},[1531],{"type":51,"content":1532},[1533],{"text":1534,"type":58},"Spendesk enforces spend controls through per-card budgets, real-time spend limits, and customizable approval workflows. Finance teams set policy-based rules, require pre-approvals, block merchant categories, and monitor live dashboards; Spendesk's role-based permissions and audit trails ensure compliance and simplify month-end reporting with automatic spend categorization.",{"_uid":1536,"title":1537,"component":1501,"description":1538},"a5d50632-6043-4c27-b270-dde20bfa0e9d","Are Spendesk cards secure for international travel and online payments?",{"type":48,"content":1539},[1540],{"type":51,"content":1541},[1542],{"text":1543,"type":58},"Spendesk cards include per-card controls, 3‑D Secure support, and merchant restrictions to secure international and online transactions. Multi-currency support, real-time fraud alerts, and immediate card freezing reduce exposure, while Spendesk's transaction-level receipts and audit logs speed dispute resolution and maintain compliance across global payments.",[1545],{"cta":1546,"_uid":1547,"title":1548,"eyebrow":1555,"subtitle":1558,"component":135,"textAlign":25,"sectionSettings":1561,"breakLineOnMobile":27,"subtitleLeftBorder":27,"customTitleFontSize":25},[],"4befc9e9-3636-496d-888a-f07815e4efb3",{"type":48,"content":1549},[1550],{"type":135,"attrs":1551,"content":1552},{"level":137},[1553],{"text":1554,"type":58},"Corporate Expense Cards — 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